Family Educational Rights Privacy Act

Annual Notification

FERPA Waiver Form
The FERPA Release & Confidentiality Request is found in LoLA underneath Academic Links.

We take this opportunity to give you a brief summary of your rights under the Family Educational Rights and Privacy Act (FERPA), the federal law that governs release of and access to student education records.  These rights include:

  1. The right to request access to personal educational records for inspection and review within 45 days after the date that the college receives the request. A student should submit a written request to the Registrar which identifies the records that the student wishes to review. The Registrar arranges for the student to inspect the records and notifies him/her of a time and place to review them. If student records are maintained by a person other than the Registrar, the student is advised which college official the student should contact.
  2. The right to request that one’s educational record be amended, if a student believes that his/her records are inaccurate. The student should submit a written request to the college official responsible for maintaining student records, clearly identifying the part of his/her record that needs to be modified and stating the reasons why. If the college does not amend the record as requested, the college is obligated to notify the student of the decision and advise the student of his/her right to a hearing. Information regarding hearing procedures is provided at the time the student is notified that a hearing has been scheduled.
  3. The right to consent to disclosures of personal information contained in educational records, unless FERPA authorizes a disclosure without consent. FERPA permits disclosure of information to school officials who have legitimate educational interests. A school official, according to FERPA, is defined as:
    • a person employed by the college in an administrative, supervisory, academic, or research position, or a support staff member (including personnel in the Office of Environmental and Public Safety);
    • a person or company with whom the college is contracted (an attorney, an auditor, or a collection agent);
    • a person serving on the Louisiana Board of Regents;
    • a student serving on a committee in an official capacity such as a disciplinary or grievance committee, or assisting a school official in performing his/her official duties.
    • Note: A school official has a legitimate educational interest if he/she needs to review an educational record in order to perform his/ her professional responsibilities.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:  Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-4605

Directory Information

CLTCC only distributes student information as defined in the FERPA guidelines. The following information can be legitimately used in the CLTCC Directory:

  • Student Name
  • Local Address/Phone
  • Home Address/Phone
  • CLTCC E-mail Address
  • Date & Place of Birth
  • Degrees and Awards/Honors Received and Dates
  • Dates of Attendance (Current and Past)
  • Full or Part-Time Enrollment Status
  • Most Recently Attended Educational Institute
  • Major Field of Student/Classification

The college can legally disclose this information without prior written consent from a student or parent, unless the student or parent has previously notified the college, in writing, that he/she does not want directory information disseminated or published.

Students who do not want personal information included in the directory should complete a FERPA Non-Disclosure of Designated Directory Information in the Office of Student Services located at the Alexandria Campus, 516 Murray St., Alexandria, LA 71301

Questions regarding FERPA should be referred to the Registrar at [email protected].